Administrative Coordinator

Administrative Coordinator

Location: Texarkana, AR

Job Type: Full-Time

Job Description:

Porterfield Trucking LLC is seeking a detail-oriented Administrative Coordinator to support our operations by managing driver paperwork, processing invoices, handling payroll, and performing other administrative tasks. The ideal candidate is organized, dependable, and comfortable working in a fast-paced environment.

Key Responsibilities:

  • Register trucks and trailers, ensuring all documentation is up to date.

  • Manage IRP (International Registration Plan) and DOT compliance requirements.

  • Prepare and file IFTA (International Fuel Tax Agreement) quarterly fuel reports.

  • Organize and maintain driver paperwork, including logs and compliance documents.

  • Process invoices and track payments.

  • Assist with payroll processing and employee records.

  • Handle data entry and maintain accurate records.

  • Communicate with drivers and customers as needed.

  • Perform other administrative duties as assigned.

Qualifications:

  • Previous administrative experience preferred.

  • Understanding of IRP, DOT compliance, and IFTA fuel reporting.

  • Proficiency in Microsoft Office (Excel, Word, Outlook) & Quickbooks

  • Excellent organizational and multitasking skills.

  • Attention to detail and accuracy.

  • Ability to work independently and as part of a team.

  • Willingness to learn.